Job Openings

Event Coordinator

Libertas Network is an award-winning association of family-facing initiatives that change hearts, minds, and laws to create a freer future. Our projects include innovative policy reforms adopted in dozens of states, the Tuttle Twins books teaching kids the ideas of a free society, and the Children’s Entrepreneur Market helping tens of thousands of youth launch small businesses each year. We are looking for a detail‑obsessed Event Coordinator to take ownership of the planning and execution of our key internal and external events.

This can be a part-time or full-time role, primarily remote, with in-person work required during events and site visits as needed.

What You’ll Own

You will be responsible for:

• Planning and executing our full-team annual retreat, including venue selection, lodging, transportation coordination, A/V needs, food and beverage, agendas, and on-site logistics.
• Planning and executing annual department retreats and other smaller team events throughout the year, ensuring each gathering is purposeful, well-structured, and on-budget.
• Coordinating events that involve legislators, public officials, and policy partners, with extreme professionalism and alignment to Libertas Network’s mission and brand.
• Researching, negotiating, and managing contracts with venues, hotels, caterers, transportation providers, and AV vendors.
• Creating and managing event timelines, run-of-show documents, checklists, and internal communication so stakeholders know exactly what is happening and when.
• Owning attendee communication and experience: invitations, registrations, confirmations, pre-event information, and post-event follow-up and surveys.
• Coordinating with internal teams (policy, development, operations, Tuttle Twins, Children’s Entrepreneur Market, etc.) to align event goals, speakers, agendas, and content.
• Managing event budgets, vendor invoices, and basic reporting on attendance, costs, and lessons learned, with a strong focus on continuous improvement.
• Being physically present at key events (Utah-based and occasional out-of-state) to oversee setup, troubleshoot issues, and ensure a smooth experience for all participants.

You Will Bring

You will bring to the role your:

• Demonstrated experience planning and executing professional events (retreats, conferences, legislative events, donor gatherings, or similar), ideally in a nonprofit, advocacy, or startup environment.
• Strong alignment with the ideas of individual liberty, free markets, personal responsibility, and the broader mission of the Libertas Network; you are comfortable working around elected officials and policy conversations.
• High level of organization, attention to detail, and the ability to manage multiple events and timelines simultaneously without dropping balls.
• Comfort negotiating with venues, hotels, and vendors, and reading/managing basic event contracts and room block agreements.
• Hands-on experience with AV needs for live events (projectors, sound systems, mics, recordings) and the ability to interface effectively with AV vendors.
• Strong written and verbal communication skills and a warm, professional presence with both internal teammates and external partners.
• Tech savviness and ability to use tools like Google Workspace, Notion, CRM/event tools, and AI to streamline planning, communication, and documentation.
• Ability and willingness to travel and be on-site for key events, including occasional evenings or weekends when events require it.

Role Details

• Status: Part-time/hourly (number of hours fluctuating as needed)
• Location: Candidates must live in Utah. The position is remote, with required in-person presence at events and occasional site visits.
• Reports to: Max Miller, Executive Vice President

To Apply

Qualified candidates should submit the following application materials to michael@libertas.org in an email with the subject line “Events Coordinator”:

• Résumé highlighting relevant skills and experience.
• A brief cover letter (1 page or less) explaining your interest in the role, alignment with Libertas Network’s mission.
• A 2-minute video introducing yourself and why you’re the right fit for this role.